Music Sign-Out Sheets and Music Collection

Music Sign-Out Sheet
Names are automatically copied to the 2nd half of the list. Each list accommodates up to 20 pieces.

It took me a few years to streamline my system of signing out and collecting the many, many pieces of music that we go through every year.  My first few years of teaching, I didn’t even even bother signing out sheet music at all.  But now I’ve developed a procedure that is easy and is working pretty well, so I thought I would share it with you in case you needed some ideas. I know I would have appreciated having a good system to work with in those early years.

To help the process, I designed a music sign-out sheet template which you can download for free below.  When you enter the students’ names, they will automatically be copied onto the second half of the page.  There is room for 20 pieces of music on each page.

Here’s how I use them….


Music Sign-Out Procedure

When new music is being passed out, section leaders are given the responsibility of:

  • Finding the sign-out sheet for their section. These are kept in a binder at the front of the room (as well as rehearsal attendance, textbook sign-outs, etc.).
  • Filling in the name of the piece(s) on the sign-out sheet.
  • Ensuring that everyone gets a copy of the music and initials for it.
  • Letting me know if there are not enough copies of the music, and writing it down on my photocopying list at the front of the binder.
  • Returning extra copies of the music to the folder in orchestral order.
  • Returning the sign-out sheet to the binder.


Music Return Procedure

At the end of the year, I use this really smooth procedure to collect music:

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